What is the difference between Notion and Capacities?

Notion is best for Teams that want docs, wikis, and project tracking in one tool, while Capacities is best for Users wanting object-based note-taking with structure. Notion starts at $8/user/mo and Capacities starts at Free.

Is Notion or Capacities cheaper?

Notion starts at $8/user/mo with a free tier. Capacities starts at Free with a free tier.

Is there a free alternative to Capacities?

Both Notion and Capacities offer free tiers.

Notion vs Capacities

Notion is all-in-one workspace for notes, docs, wikis, project management, and databases, while Capacities is note-taking app built around objects and types instead of pages and folders. The biggest difference up front: Capacities is free, while Notion starts at $8/user/mo. Notion is built for teams that want docs, wikis, and project tracking in one tool, whereas Capacities targets users wanting object-based note-taking with structure.

At a glance

	Notion	Capacities
Best for	Teams that want docs, wikis, and project tracking in one tool	Users wanting object-based note-taking with structure
Starting price	$8/user/mo	Free
Free tier	✓	✓
Open source	—	—
Free tier available	✓	✓
Open source	—	—
AI Assist	✓	—
Daily Notes	—	✓
Databases	✓	—
Docs	✓	—
Object-Based	—	✓
Relations	—	✓
Tags	—	✓
Templates	✓	—
Wiki	✓	—

Notion

Strengths

Incredibly flexible — databases, docs, wikis in one tool
Beautiful, clean interface
Strong template ecosystem
Good API for integrations

Weaknesses

Can be slow, especially with large workspaces
Steep learning curve for non-technical users
Offline support is limited
Search could be better

Try Notion → Full review

Capacities

Strengths

Object-based canvas treats every element as a manipulable node for precise control
Includes Daily Notes as a core feature, purpose-built for note taking workflows
Free for personal use — generous enough for most small teams to get real work done
Includes relations alongside the core feature set — fewer separate tools needed

Weaknesses

Free plan exists but key features are locked behind the paid upgrade
Fewer built-in features means you may need additional tools to cover gaps
Moving notes out to another platform can be difficult — export options vary
Limited team/admin features if your organization eventually scales up

Try Capacities → Full review

The bottom line

Pricing: Capacities is completely free (Free for personal use), which makes it the obvious pick if budget is the top concern. Notion starts at $8/user/mo, but Free for personal use, limited blocks. That cost buys you a more polished or feature-rich experience, so it comes down to whether the extras justify the spend.

Feature gaps: Notion offers AI Assist, Databases and Docs that Capacities lacks. Capacities brings Daily Notes, Object-Based and Relations that Notion does not have.

Team fit: Notion is geared toward any size teams, while Capacities is aimed at individual users and small setups. Pick the one that matches where your team is today and where it is headed — migrating tools later is always painful.

Where each tool shines: Notion's biggest strengths are: incredibly flexible — databases, docs, wikis in one tool. beautiful, clean interface. Capacities's biggest strengths are: object-based canvas treats every element as a manipulable node for precise control. includes daily notes as a core feature, purpose-built for note taking workflows.

Watch out for: With Notion, users commonly note that can be slow, especially with large workspaces. With Capacities, the main complaint is that free plan exists but key features are locked behind the paid upgrade.

Choose Notion if...

Your profile matches its sweet spot: teams that want docs, wikis, and project tracking in one tool
You specifically need AI Assist and Databases
You care about beautiful, clean interface
Your team size fits the any size profile Notion is designed for
The free tier works for you: free for personal use, limited blocks

Choose Capacities if...

You need a tool built for users wanting object-based note-taking with structure
Budget is a hard constraint — Capacities is free, Notion is not
You specifically need Daily Notes and Object-Based
You care about includes daily notes as a core feature, purpose-built for note taking workflows
Your team size fits the individuals profile Capacities is designed for